Administrative Assistant

Administrative Assistant – Product Development 

Location: To Be Determined
Employment Type: Full-Time
Schedule: Monday–Friday
Salary: Based on Experience

Job Description

An established consumer products company is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support product development operations and provide direct administrative assistance to the CEO.

This position combines product development coordination, project management, vendor communication, and executive administrative support.

The ideal candidate is motivated, organized, and comfortable managing multiple responsibilities in a fast-paced environment. This individual will work closely with internal departments and overseas factories to ensure product development projects remain on schedule, product information is accurate, and daily operations run efficiently.

This is an excellent opportunity for someone looking to grow professionally while gaining hands-on experience in product development and business operations.

Key Responsibilities Product Development & Design Support

• Assist designers throughout the product development process, from initial concepts through production and final delivery.

• Create, update, and maintain tech packs, instruction sheets, and product specifications.

• Prepare product designs, prototypes, packaging materials, and samples for internal and customer reviews.

• Assist with product costing, design documentation, and development tracking.

• Ensure product specifications and packaging requirements are accurate and up to date.

Project Coordination & Data Management

• Track product samples, approvals, development timelines, and project milestones.

• Create and maintain product SKUs, UPCs, and item setup information.

• Organize and update product databases, reports, and development records.

• Maintain accurate information for product line reviews, cost analysis, and customer feedback.

• Monitor outstanding tasks and follow up to ensure projects remain on schedule.

Vendor & Factory Coordination

• Communicate with overseas factories and vendors regarding product development, pricing, samples, and production timelines.

• Request and track product samples, quotations, and necessary revisions.

• Coordinate sample shipments and maintain organized sample inventories.

• Prepare and manage product and packaging development requests.

• Assist with sourcing materials, obtaining competitive pricing, and coordinating vendor requirements.

• Follow up with suppliers to ensure timely completion of development tasks.

Executive & Administrative Support

• Provide direct administrative support to the CEO across product development, finance, marketing, and general business operations.

• Manage calendars, appointments, reminders, and important deadlines.

• Prepare presentations, reports, summaries, and business documents.

• Organize meetings, track action items, and follow up on outstanding assignments.

• Maintain organized filing systems, records, and administrative processes.

• Anticipate executive needs and proactively address administrative priorities.

• Assist with general office coordination and additional administrative responsibilities as needed.

Cross-Functional Collaboration

• Work closely with Sales, Marketing, Design, Production, and Customer Service departments.

• Coordinate communication between internal teams and external vendors.

• Participate in product development meetings and document key updates.

• Track departmental follow-ups and ensure timely completion of assigned tasks.

• Assist customer service teams with product-related questions and information requests.

Market Research & Business Development

• Conduct market research to identify consumer trends and new product opportunities.

• Research competing products, pricing, and market developments.

• Assist with exploring new product categories and business opportunities.

• Support business development initiatives through research, reporting, and administrative coordination.

Qualifications

• Minimum 1 year of product development experience required.

• Bachelor's degree in Business, Fashion, or a related field preferred.

• Strong proficiency in Microsoft Excel required.

• Excellent organizational, administrative, and time-management skills.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Ability to manage multiple projects and deadlines simultaneously.

• Comfortable communicating with overseas factories and vendors.

• Strong analytical and problem-solving abilities.

• Ability to work independently while collaborating with multiple departments.

• Proactive, dependable, and capable of taking initiative.

• Experience preparing reports, presentations, and maintaining product information.

• Ability to handle confidential business information professionally.