Bookkeeper

Bookkeeper & Payroll Specialist

Location: Brooklyn, NY
Employment Type: Full-Time, In-Office
Schedule: Monday–Friday
Salary Based on Experience

Position Overview

A growing national service company is seeking an experienced Bookkeeper & Payroll Specialist to join its Accounting and Finance team.

This hands-on position will be responsible for maintaining accurate financial records, managing Accounts Payable and Accounts Receivable, processing payroll, completing reconciliations, and supporting financial reporting.

The Bookkeeper & Payroll Specialist will work closely with the Controller and senior leadership to ensure financial information is accurate, organized, timely, and compliant. This is an excellent opportunity for an accounting professional who wants to play an important role in strengthening and improving financial processes within a growing organization.

Key Responsibilities Bookkeeping & Accounting

• Maintain accurate and up-to-date accounting records for sales, purchases, receipts, payments, and other financial transactions.
• Record and properly categorize transactions in QuickBooks Online.
• Maintain accurate general ledger records.
• Receive, verify, process, and organize invoices, receipts, and supporting financial documentation.
• Assist with journal entries, accruals, adjustments, and other accounting activities.
• Perform account and bank reconciliations.
• Assist the Controller with month-end closing activities.
• Maintain organized and accurate financial documentation and records.

Accounts Payable & Accounts Receivable

• Manage the full cycle of Accounts Payable (AP) and Accounts Receivable (AR).
• Process vendor invoices and payments accurately and on schedule.
• Monitor outstanding receivables and follow up on overdue accounts.
• Maintain AP and AR aging reports.
• Research and resolve billing, payment, and account discrepancies.
• Ensure transactions are properly documented and categorized.

Payroll

• Process payroll accurately and on schedule.
• Coordinate with HR and department leaders to verify employee hours and payroll information.
• Process applicable bonuses, commissions, deductions, and other payroll adjustments.
• Review payroll information for accuracy before processing.
• Maintain organized payroll records and documentation.
• Handle employee and payroll information with a high level of confidentiality.
• Assist with payroll processing across multiple regions as needed.
• Help ensure compliance with applicable payroll requirements and company policies.

Financial Reporting & Support

• Assist with preparing Profit & Loss statements, balance sheets, cash flow summaries, and other financial reports.
• Monitor and categorize company expenses.
• Help ensure expenses are properly recorded and aligned with departmental budgets.
• Provide accounting information and reports to the Controller and senior leadership as needed.
• Assist with improving and streamlining accounting, bookkeeping, and payroll procedures.
• Support additional Accounting and Finance projects as the organization continues to grow.

Qualifications

• 3–7 years of professional bookkeeping or accounting experience.
• Proficiency in QuickBooks Online required.
• Strong knowledge of Microsoft Excel and financial reporting tools.
• Experience with Accounts Payable, Accounts Receivable, reconciliations, and general bookkeeping.
• Previous payroll processing experience required.
• Understanding of accounting principles, including GAAP, IFRS, or similar standards.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Bachelor's degree in Accounting, Finance, or a related field preferred.