Office Administrator

Office Administrator
Location: New York, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

A construction and development company is seeking a highly organized and proactive Office Administrator to support daily operations and help ensure the efficient functioning of the office. The ideal candidate will have strong administrative experience, proficiency with QuickBooks, and an understanding of the construction and development industry.

This role is perfect for someone who enjoys managing multiple responsibilities, maintaining accurate records, and supporting project coordination in a fast-paced environment.

• Provide administrative support to ensure smooth and efficient office operations
• Manage financial records, invoices, accounts, and transactions using QuickBooks
• Assist with project coordination and communication between internal teams, vendors, and clients
• Maintain organized filing systems, records, and project documentation
• Monitor and order office supplies as needed
• Prepare reports, spreadsheets, and correspondence
• Coordinate schedules, meetings, and appointments
• Support management with administrative and operational projects
• Track and organize project-related paperwork and contracts
• Assist with general office management and day-to-day business activities

• Proven experience in an administrative, office management, or similar role
• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional, dependable, and self-motivated