Assistant

Personal Assistant & Bookkeeper

Location: Midtown Manhattan, NY – In-Office
Employment Type: Part-Time / 4 Days per Week
Schedule: 4 Days per Week
Salary: Based on Experience

Position Overview

A Midtown Manhattan office is seeking an experienced, highly organized, and discreet Personal Assistant & Bookkeeper to provide administrative support while managing bookkeeping and personal financial records.

This position requires someone with strong QuickBooks and advanced Excel skills, previous bookkeeping experience, and the ability to handle confidential personal and financial information with discretion.

The ideal candidate is detail-oriented, trustworthy, organized, and comfortable balancing bookkeeping responsibilities with day-to-day personal and administrative support.

Key Responsibilities Bookkeeping & Financial Support

• Manage day-to-day bookkeeping and financial recordkeeping.
• Maintain accurate records using QuickBooks.
• Track and categorize income, expenses, payments, and transactions.
• Perform account and bank reconciliations.
• Assist with accounts payable and accounts receivable as needed.
• Maintain and organize personal and business financial records.
• Create and maintain detailed Excel spreadsheets, reports, and financial trackers.
• Review financial information for accuracy and identify discrepancies.
• Organize documentation for accountants and other financial professionals as needed.
• Handle sensitive personal accounts and financial information with complete confidentiality.

Personal & Administrative Assistance

• Provide day-to-day personal and administrative support.
• Maintain organized files, records, documents, and correspondence.
• Assist with scheduling, follow-ups, and general office responsibilities.
• Coordinate payments, documents, and other administrative matters.
• Track outstanding tasks and ensure important items are completed on time.
• Assist with special projects and other responsibilities as needed.
• Maintain a high level of professionalism and discretion at all times.

Qualifications

• Previous bookkeeping experience required.
• Strong proficiency in QuickBooks required.
• Advanced Microsoft Excel skills required.
• Previous experience as a bookkeeper, personal assistant, administrative assistant, or similar position preferred.
• Comfortable handling personal accounts and confidential financial information.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple responsibilities.
• Strong problem-solving and follow-up skills.
• Professional, dependable, and highly discreet.
• Strong written and verbal communication skills.
• Comfortable working in person in Midtown Manhattan four days per week.