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Executive Assistant
EXECUTIVE ASSISTANT
Position Summary: Support company leadership and customs brokerage operations through regulatory coordination, client communication, project tracking, and administrative support. The ideal candidate is highly organized, detail-oriented, teachable, and capable of quickly learning new topics, systems, and regulatory requirements. No prior customs brokerage experience is required. We are willing to train the right candidate who demonstrates strong organizational skills, advanced Excel capabilities, a positive attitude, and a willingness to learn.
Key Responsibilities
Position Summary: Support company leadership and customs brokerage operations through regulatory coordination, client communication, project tracking, and administrative support. The ideal candidate is highly organized, detail-oriented, teachable, and capable of quickly learning new topics, systems, and regulatory requirements. No prior customs brokerage experience is required. We are willing to train the right candidate who demonstrates strong organizational skills, advanced Excel capabilities, a positive attitude, and a willingness to learn.
Key Responsibilities
- Assist with FDA registrations, Duty Drawback claims, Duty Refund applications, and customs-related documentation.
- Coordinate responses to CBP inquiries, including CF28 and CF29 notices.
- Act as liaison between clients, government agencies, and internal departments.
- Support insurance administration, executive projects, and correspondence.
- Monitor deadlines and ensure timely completion of assigned tasks and regulatory requirements.
- High school diploma required; Bachelor's degree preferred.
- Experience in executive support, logistics, customs brokerage, freight forwarding, or compliance is preferred but not required. We are willing to train motivated candidates with strong administrative and analytical skills.
- Advanced Microsoft Excel proficiency required.
- Strong written and verbal communication skills.
- Exceptional attention to detail and organizational skills.
- Advanced Excel skills including lookups, pivot tables, data validation, filtering, sorting, and large dataset management.
- Ability to merge, reconcile, validate, and analyze high volumes of data from multiple spreadsheets while maintaining accuracy and data integrity.
- Ability to quickly learn new subjects, regulations, software systems, and business processes.
- Ability to take direction, accept feedback, and execute tasks accurately and efficiently.
- Strong problem-solving, follow-through, and accountability.
- Strong desire and ability to learn; comprehensive training will be provided.