Administrative Assistant

Administrative Assistant / Front Office Secretary
Location: Brooklyn, NY
Employment Type: Full-Time
Schedule: Monday through Friday, Standard Business Hours
Salary: Based on Experience

Description
A high school serving students with diverse learning needs is seeking an Administrative Assistant / Front Office Secretary to serve as the central hub of daily operations. This role is the face of the school and is responsible for ensuring that front office functions, communication, and administrative systems run smoothly and professionally.

The ideal candidate is organized, proactive, and personable, with the ability to manage multiple responsibilities in a fast-paced educational environment.

What You’ll Do

Front Office & Communication
• Serve as the primary point of contact for parents, students, and staff
• Manage attendance tracking and daily communications, including email outreach
• Maintain a welcoming and professional front office environment

Operations & Logistics
• Oversee purchasing, supplies, and general office operations
• Assist with payroll inputs, financial transactions, and facility coordination
• Support school events and logistical planning

Student Records & Data Management
• Maintain accurate student records, schedules, and academic data
• Manage transcripts, report cards, and internal tracking systems

Academic & Compliance Coordination
• Coordinate exams and academic processes
• Support compliance requirements, including documentation and scheduling
• Liaise with external agencies and support special education processes

Administrative Coordination
• Support schoolwide systems, transportation logistics, and internal communication
• Assist with coordination across departments to ensure smooth operations

Requirements
• Strong organizational and systems management skills
• High level of professionalism, discretion, and reliability
• Comfortable working with technology and data systems
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment

Ideal Candidate
• Friendly, calm, and highly organized
• Proactive and takes initiative
• Comfortable with technology and administrative systems
• Able to integrate into a close-knit school community