Receptionist

Receptionist
Location: Brooklyn, NY
Employment Type: Full-Time (Start Date: Mid-August 2026)
Schedule: Monday–Thursday: 9:00 AM – 5:00 PM; Friday: 9:00 AM – 1:00/2:00 PM
Salary: Based on Experience

Description
A nonprofit organization in Brooklyn is seeking a friendly, proactive, and detail-oriented Receptionist to manage front desk operations and support administrative functions. This role is the first point of contact for visitors and plays a key part in maintaining a professional, welcoming, and organized office environment. THE START DATE FOR THIS POSITION IS MID-AUGUST 2026.

The ideal candidate has strong communication skills, a customer-service mindset, and the ability to handle both reception and administrative responsibilities efficiently.

What You’ll Do
• Greet visitors warmly, ensure their comfort, and direct them appropriately
• Answer and manage incoming phone calls, take accurate messages, and route calls
• Maintain confidentiality in accordance with policies and regulations
• Monitor security systems and follow office procedures
• Keep the reception area clean, organized, and professional
• Coordinate with staff when visitors, vendors, or clients arrive
• Perform clerical tasks including filing, photocopying, and document preparation
• Prepare correspondence, memos, and other administrative documents
• Receive, sort, and distribute mail and packages; prepare outgoing mail
• Complete data entry and administrative tasks accurately
• Assist with departmental and special projects as needed
• Update the organization’s careers page with job postings
• Draft and format clear, engaging job descriptions

Requirements
• High School Diploma required
• Strong verbal and written communication skills
• Professional demeanor and strong customer service orientation
• Ability to work independently and as part of a team
• Strong attention to detail and organizational skills
• Proactive, reliable, and motivated
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Experience with website tools or CMS platforms (WordPress, Squarespace, etc.) preferred
• Ability to write and edit professional job descriptions

Additional Information
• Must be able to interact with the public in a professional manner
• Must be able to read, write, and speak English effectively
• Role may require extended periods of sitting and standing