Accountant

Location: Oakhurst, NJ
Employment Type: Full-Time 
Salary: Based on Experience

Position Overview

A growing organization with multiple affiliated entities, including a portfolio of rental properties and other partner-owned businesses, is seeking an experienced Accountant to help bring its accounting and bookkeeping functions in-house.

This is a newly created, hands-on position with responsibility for day-to-day bookkeeping, cash management, accounts payable and receivable, recurring financial reporting, and tax filing support across multiple entities.

During the first several months, the Accountant will work closely with the current outside accounting provider to learn the existing chart of accounts, cost-code structure, and work-in-progress (WIP) methodology before assuming full ownership of the accounting function.

This is an opportunity for someone who enjoys building systems and processes rather than simply stepping into an established accounting department. The ideal candidate is comfortable taking ownership, creating structure, solving problems independently, and working as part of a small, fast-moving team.

Key Responsibilities Bookkeeping & Accounting

• Manage full-cycle bookkeeping across multiple companies, rental properties, and affiliated entities.
• Enter and properly code receipts, bills, invoices, and other transactions.
• Maintain accurate job and cost-code classifications.
• Create and issue customer invoices and vendor bills.
• Perform bank and credit card reconciliations.
• Maintain accurate and up-to-date general ledgers.
• Ensure transactions are properly classified across entities and accounts.
• Assist with month-end and year-end accounting processes.
• Maintain organized financial records and supporting documentation.
• Work with QuickBooks, Buildertrend, DoorLoop, and other accounting or property management systems.

Accounts Payable, Receivable & Cash Management

• Manage accounts payable and accounts receivable from start to finish.
• Maintain A/P and A/R aging schedules.
• Follow up on outstanding receivables and other unresolved items.
• Process vendor and other bill payments.
• Accurately record cash inflows and outflows across multiple entities and bank accounts.
• Monitor cash positions across entities.
• Proactively identify and communicate potential cash flow concerns to ownership.
• Maintain accurate documentation for payments, receipts, and transfers.

Construction & Real Estate Accounting

• Maintain accurate job-cost accounting records.
• Assist with WIP reporting and percentage-of-completion accounting.
• Track costs across construction projects and affiliated entities.
• Maintain accounting records for rental and investment properties.
• Support recurring reporting related to individual properties, projects, and entities.
• Help ensure financial information is properly allocated across jobs, properties, and cost codes.

Tax & Annual Filing Support

• Prepare and file simpler recurring returns, including applicable quarterly filings, sales/use tax filings, and annual filings for investment properties.
• Assemble and organize year-end books, schedules, and supporting documentation for outside tax accountants.
• Coordinate with external tax and accounting professionals as needed.
• Research potentially applicable tax credits, deductions, and planning opportunities.
• Identify potential opportunities involving areas such as R&D credits, cost segregation, and entity-level elections for review by outside tax advisors.
• Maintain organized documentation to support tax preparation and annual filings.

Accounting Systems & Process Development

• Help transition bookkeeping and accounting responsibilities from an outsourced provider to an internal function.
• Learn and maintain the existing chart of accounts, cost-code structure, and WIP methodology.
• Develop workflows, controls, and accounting procedures where formal processes do not yet exist.
• Improve the accuracy, organization, and efficiency of financial reporting.
• Create repeatable processes for bookkeeping, reconciliations, reporting, and documentation.
• Take ownership of accounting-related issues and proactively identify solutions.

Qualifications

• 3+ years of bookkeeping or accounting experience in construction, real estate, trades, or a closely related industry required.
• Active CPA license strongly preferred.
• Strong hands-on proficiency with QuickBooks Online.
• Experience managing accounting and bookkeeping for multiple entities and/or properties.
• Working knowledge of WIP reporting, percentage-of-completion accounting, and job-cost accounting.
• Experience independently preparing bank reconciliations, A/P and A/R aging reports, and monthly financial statements.
• Comfortable preparing or assisting with quarterly and straightforward annual tax filings.
• Ability to research potential tax credits and planning opportunities for review by tax professionals.
• Strong Microsoft Excel and spreadsheet skills.
• Excellent attention to detail and financial accuracy.
• Strong organizational and time-management abilities.
• Reliable follow-through and ability to meet recurring deadlines.
• Experience with Buildertrend, DoorLoop, or similar construction/property management platforms is a significant plus.
• Experience developing or improving accounting processes within a small or growing organization is strongly preferred.
• Experience transitioning accounting or bookkeeping functions from an outsourced provider to an in-house operation is a plus.