Bookkeeper
Location: Newark, NJ
Position Type: Full-Time
Schedule: Monday–Friday, Standard Business Hours
Salary: $100K DoE
Job Description
We are seeking a highly organized and detail-driven Bookkeeper to manage full-cycle financial operations across multiple properties and entities. This role requires strong accounting skills, excellent organization, and the ability to handle a wide range of responsibilities including bank reconciliation, A/R, A/P, tenant bill-backs, payroll coordination, reporting, and communication with external accountants and banks. The ideal candidate is experienced, reliable, and able to maintain accurate financial records across a complex portfolio.
Banking & Cash Management
· Manage all bank accounts and monitor daily balances
· Perform monthly bank reconciliations for all accounts
Payroll
· Coordinate payroll with payroll company
· Ensure all payroll items are processed accurately and on time
· Handle all monthly payroll bill-backs between companies
Tenant Bill-Backs & Reconciliations
· Manage all tenant bill-backs (monthly, quarterly, annual)
· Handle year-end reconciliations for utilities, CAM, real estate taxes, insurance, etc.
Accounts Receivable (A/R)
· Track all rent payments through scanned checks, RentCafe, and ACH deposits
· Enter all received checks into Yardi
· Prepare and send monthly tenant invoices through Yardi Breeze
Accounts Payable (A/P)
· Review and manage all bills/invoices received through A/P mailbox
· Enter all invoices into Yardi under the correct entity
· Prepare A/P list and send to management for check processing
Insurance & Compliance
· Ensure all insurance premiums are paid on time
· Ensure all leasing commissions are paid on time
General Ledger & Recordkeeping
· Maintain and update GLs for each property and for MAP/MPM
· Maintain all financial and tenant records in Yardi, Dropbox, and internal systems
Financial Reporting
· Develop and maintain a clear monthly/quarterly/annual reporting package
· Prepare:
Monthly P&Ls per property (with quarterly budget comparisons)
Monthly P&Ls per portfolio + YTD
Monthly balance sheets per property and portfolio
Quarterly MAP/MPM P&Ls
Month-End & Year-End Close (Cash Basis)
· Perform month-end close
· Tie out all general ledgers for year-end
· Prepare year-end closing adjustments
· Provide all GLs and trial balances for all properties to external accountants (C-Biz)
· Distribute K-1s to all property owners
Mortgages & Taxes
· Ensure all mortgage payments are made and recorded
· Set up recurring wires when needed
· Pay real estate taxes for applicable properties
Management Fees
· Calculate monthly management fees per property and prepare schedules
Utilities & Development
· Ensure all utilities are paid and properly recorded (special attention to water bills)
· Pay all development bills according to A1A contract instructions
Credit Card Management
· Obtain approval/receipts for all MAP credit card charges
· Pay the credit card on time
· Allocate all charges properly across entities
Acquisitions & Special Projects
· Track and properly record all costs associated with MAP acquisitions
· Bill partners quarterly for applicable shared acquisition costs
· Respond to bank requests for financial information
· Assist accountants with information required for tax filings
Access & Permissions
· View-only access to all bank accounts (no check signing or money movement)
· Strong bookkeeping and accounting experience managing multiple entities
· Proficiency with Yardi (Breeze or Voyager preferred)
· Strong Excel and financial reporting skills
· Ability to manage complex, multi-entity accounting
· Highly organized with strong attention to detail
· Experience with real estate accounting strongly preferred