Job Overview:
The Executive Assistant to the VP of Marketing acts as a coordinator and will work with the VP and his teams to improve the effectiveness of our marketing initiatives. The assistant’s primary responsibilities are to serve as the first point of contact for external stakeholders as well as internal teams about any issues/questions directed to the VP and to provide all necessary personal assistance to the VP. He/ She will participate in meetings, provide general assistance during presentations, document minutes and will manage action items. The incumbent should exercise independent judgement, exhibit strong multitasking abilities and customer service skills.
Essential Responsibilities:
• Act as a liaison between the VP and respective parties both internal and external
• Serve as personal assistant for the VP for all necessary tasks
• Ensure that meetings, deadlines, presentations, and other duties of the VP are carried out seamlessly
• Manage an extremely active calendar of appointments, travel plans, itineraries, and agendas for the team
• Collaborate cross departmentally to provide general administrative support to the team, including composing and routing correspondence.
• Screen incoming calls and visitors to address the matter therein or escalate as needed
• Process invoices and track expense flow via company software.
Additional Responsibilities:
• As assigned by the VP
Specific Knowledge, Skills and Abilities:
• Exceptional writing, scheduling, communication, organization, and interpersonal skills.
• High degree of professionalism and a demonstrated ability to handle confidential information.
• Excellent customer service skills.
• Ability to plan and prioritize a diverse workload.
• Efficient in proactively recognizing issues.
• Proficient with MS Office.
Preferred Education, Experience and Licenses:
• Bachelor’s degree in a related field preferred
Consultant
Reference number: 26479
Date Posted:
Jul 15th, 2026