Location: Eatontown, NJ
Job Type: Full Time / Part Time
Schedule: Monday through Friday (9:30a - 3p for part time)
Salary: $25-$28/hr
I am looking for a dedicated Administrative Assistant to join our Eatontown office. We are a premier energy procurement firm focused on providing strategic solutions to commercial clientele. This is a versatile role perfect for a structured, detail-oriented professional who excels in a "static" assistant capacity and takes pride in keeping a busy office running smoothly. The ideal candidate is a master of organization, an exceptional communicator, and someone who thrives on maintaining structure and efficiency. If you have a sharp eye for detail and a desire to provide high-level administrative support in the fast-paced energy sector, I would like to meet you.
Key Responsibilities:Manage the daily administrative operations of the office to ensure maximum efficiency.
Prepare, organize, and format client documentation, proposals, and contracts using Microsoft Word and Excel.
Manage high-volume email correspondence, calendar scheduling, and office timelines through Outlook with speed and accuracy.
Maintain a high level of attention to detail when executing data entry, managing client files, and organizing energy usage reports.
Serve as the professional first point of contact for the office, answering phone inquiries, greeting clients, and directing messages appropriately.
Organize and maintain digital and physical filing systems to ensure all client records are secure and easily accessible.
Coordinate incoming and outgoing office communications, mail, and administrative requests to support the broader team.
Excellent verbal and written communication skills with a consistently professional demeanor.
Outstanding organizational habits and the proven ability to manage multiple administrative deadlines.
High level of proficiency in Microsoft Office, specifically Word, Outlook, and Excel.
Exceptional attention to detail and a strict commitment to accuracy in all data management and paperwork.
Ability to work independently, troubleshoot administrative needs, and maintain focus in a busy office environment.
Prior experience in an administrative assistant, office coordinator, or executive support role is preferred but not required.
A stable, long-term administrative support career within a thriving and essential industry.
Flexible scheduling options tailored for both full-time and part-time candidates.
A collaborative, structured, and professional work environment.
Comprehensive training on the administrative complexities of the commercial energy procurement market.
A convenient office location in Eatontown with a supportive and team-oriented culture.