Employment Type: Full-Time, In-Person Schedule: Monday–Friday, Full Workdays (Exact Hours to Be Discussed) Salary: Based on Experience
Position Overview
A growing luxury real estate company is seeking a highly organized, proactive, and dependable Executive & Personal Assistant to work directly with its founder.
This position combines executive administrative support, personal assistance, scheduling, client communication, and business operations. The ideal candidate is detail-oriented, resourceful, professional, and comfortable managing multiple responsibilities in a fast-paced environment.
This is an excellent opportunity for a motivated individual or recent graduate looking to gain hands-on experience in business operations, client relations, executive management, and luxury real estate while working closely with company leadership.
Key Responsibilities
Executive & Administrative Support
Manage and coordinate the founder's calendar, appointments, meetings, and daily schedule.
Organize emails, correspondence, and routine communications.
Draft professional emails and assist with written communications.
Track important deadlines, action items, and follow-ups.
Maintain organized files, contact records, and task lists.
Utilize Google Workspace and Monday.com to manage schedules, projects, and administrative responsibilities.
Assist with research, presentations, client materials, and special projects.
Help prioritize daily responsibilities and ensure important tasks are completed on time.
Personal Assistance & Coordination
Coordinate travel arrangements, reservations, and personal appointments.
Assist with personal scheduling and errands as needed.
Anticipate upcoming needs and proactively address scheduling conflicts or outstanding tasks.
Maintain confidentiality when handling personal and professional information.
Provide flexible support to help the founder manage a busy schedule efficiently.
Client & Business Operations Support
Communicate professionally with clients, vendors, and internal team members.
Assist with coordinating meetings and client-related activities.
Support administrative projects related to luxury real estate operations.
Maintain accurate records and ensure timely follow-up on outstanding matters.
Work closely with the founder to support business priorities and daily operations.
Identify opportunities to improve organization, efficiency, and workflow.
Qualifications
Entry-level candidates and recent college graduates are encouraged to apply.
Previous executive assistant or real estate experience is not required.
Excellent organizational skills and strong attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and adapt to changing schedules.
Professional, dependable, and resourceful.
Strong follow-through and ability to complete tasks independently.
Ability to handle confidential information with discretion and sound judgment.
Comfortable using technology and learning new software.
Familiarity with Google Workspace and Monday.com is a plus.
Previous internship, administrative, customer service, or campus leadership experience is valued.
Strong work ethic, positive attitude, and willingness to learn.
Ability to anticipate needs, take initiative, and solve problems proactively.