Administrative Operations Manager

Location: New Jersey
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Salary:Based on Experience

Job Description

An established organization in New Jersey is seeking a highly organized, responsible, and experienced Administrative Operations Manager to oversee daily administrative functions, facility operations, staff scheduling, and organizational programs.

The ideal candidate will have strong leadership, communication, and multitasking skills, with the ability to supervise maintenance and cleaning crews, coordinate security schedules, and manage various administrative responsibilities.

This position also involves grant management, insurance coordination, food administration, speaker scheduling, holiday seating arrangements, and summer drives.

The organization is seeking a proactive individual who can manage multiple responsibilities while ensuring smooth and efficient daily operations.

Key Responsibilities Administrative & Office Management

• Oversee daily administrative operations and general office responsibilities.

• Maintain organized records, schedules, and important documentation.

• Coordinate communication between staff, management, and outside vendors.

• Manage administrative projects and ensure deadlines are met.

• Assist with grant management, including tracking documentation and administrative requirements.

• Coordinate insurance-related paperwork, records, and follow-ups.

• Handle general administrative tasks and support organizational leadership.

Facility & Staff Supervision

• Supervise maintenance and cleaning crews to ensure facilities are properly maintained.

• Coordinate daily assignments and monitor staff performance.

• Manage security staff scheduling and coverage.

• Ensure cleaning, maintenance, and security operations run efficiently.

• Communicate with vendors and service providers regarding facility needs.

• Address operational concerns and coordinate timely solutions.

• Maintain a clean, organized, and safe environment.

Program & Event Coordination

• Assist with food administration and related scheduling or operational needs.

• Coordinate speaker schedules, appointments, and event arrangements.

• Organize and manage holiday seating arrangements.

• Assist with planning and coordinating summer drives and fundraising initiatives.

• Maintain schedules and track important event deadlines.

• Work with staff and leadership to ensure programs and events run smoothly.

• Provide administrative support for special projects and organizational activities.

Qualifications

• Strong administrative and organizational skills required.

• Previous experience in administration, office management, or operations preferred.

• Ability to supervise staff and coordinate multiple teams.

• Strong scheduling and time-management skills.

• Excellent written and verbal communication abilities.

• Ability to manage multiple responsibilities and prioritize tasks effectively.

• Experience coordinating maintenance, cleaning, or security operations is a plus.

• Familiarity with grant management, insurance administration, or organizational programs preferred.

• Comfortable handling event scheduling and administrative coordination.

• Strong problem-solving skills and attention to detail.

• Proficiency in basic computer applications and office software.

• Reliable, professional, and capable of working independently.

• Ability to maintain confidentiality and handle sensitive organizational information.