Location: Tinton Falls, NJ
Job Type: Full-time (In-person)
Schedule: Monday - Friday
Salary: $60k - $80k
I am seeking a highly organized, proactive Executive Assistant to support the CEO in a fast-paced business environment. We are a fast-growing wholesale distributor of brand-name cosmetics, skincare, haircare, and fragrances, working with major retailers in a high-volume, opportunity-buying market.
This role is responsible for managing priorities, handling critical communication, and ensuring day-to-day operations run efficiently. The ideal candidate is detail-oriented, resourceful, and thrives under pressure. This is a high-trust position for someone who takes ownership, stays steps ahead of tasks, and ensures absolutely nothing falls through the cracks.
Key Responsibilities:Manage the CEO's calendar, master scheduling, and quickly adapt to shifting priorities.
Coordinate meetings, conference calls, and critical project follow-ups.
Draft, review, and respond to professional email correspondence on behalf of the CEO.
Track tasks, deadlines, and ongoing corporate projects to ensure timely completion.
Handle light personal tasks and day-to-day logistics for the executive office as needed.
Maintain strict organizational systems and ensure consistent follow-through on all action items.
Prior experience as an Executive Assistant or in a similar role directly supporting senior leadership.
Strong organizational skills with a proven ability to manage multiple high-priority tasks simultaneously.
Excellent written and verbal communication skills paired with a high level of discretion and professionalism.
Proactive mindset with a strong knack for problem-solving and anticipation of executive needs.
Exceptional attention to detail and a strict commitment to consistent follow-through.
Highly comfortable and efficient with standard tools including email, calendar systems, and basic office software.
Paid Time Off (PTO).
A fast-paced, engaging work environment within a rapidly expanding wholesale distribution company.
A high-trust, collaborative relationship working directly alongside executive leadership.
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